Privacy Policy  

Thank you for taking the time to review our Privacy Policy. This document is of paramount importance as it details essential information about Headcount Group Ltd, our practices regarding the collection, storage, utilisation, and sharing of personal data, your rights concerning your personal data, and how to contact us and supervisory authorities if you have any concerns.

Headcount Group Ltd is an employment agency situated at 167-169 Great Portland Street, London, W1W 5PF.

We are accountable for certain personal data about you and comply with the General Data Protection Regulation (GDPR), which is applicable throughout the European Union, including the United Kingdom. In this context, we act as the 'controller' of your personal data.

Our Data Compliance Officer, tasked with implementing this Privacy Policy, is Richard England, a Director at Headcount Group Ltd.

As a candidate, we collect the following personal data when provided by you:

- Name, address, and telephone number.

- Electronic contact details, such as your email address and mobile phone number.

- Documents relevant to your qualifications and eligibility to work in the UK, including passports, identity cards, driver's licences, birth certificates, and trade-related certifications.

- Payment-related information, such as National Insurance Numbers, bank details (for directly paid CIS contractors), and Unique Tax Reference numbers.

Under data protection law, we process your personal data for several reasons:

To fulfil legal and regulatory obligations.

To communicate with you through email, post, or text messages, and to inform you about group meetings.

For our legitimate interests or those of a third party, where applicable.

-With your explicit consent.

We disclose personal data to the following entities:

- QuickBooks, our accountancy software provider.

- Workwell Outsourcing, the custodian of our central database for candidate assignment matching.

We ensure any third party handling your personal data meets our stringent standards for data protection. Personal data will be shared with law enforcement or regulatory authorities when required by law but will not be shared with other third parties without your consent.

Under GDPR, you are entitled to:

- Access your personal data.

- Correct inaccuracies in your personal data.

- Request deletion of your personal data in certain conditions.

- Restrict processing of your personal data in specific circumstances.

- Data portability, allowing you to obtain and reuse your personal data for your purposes across different services.

- Object to the processing of your personal data.

- Avoid being subject to decision-making based solely on automated processing.

For more information, please consult the UK Information Commissioner's Office (ICO) guidance on individual rights under the GDPR.

To exercise these rights, contact us with proof of your identity and address, detailing the specific data in question.

We employ strict security measures to prevent unauthorised access or loss of your personal data, limiting access to those who genuinely need it, under strict confidentiality obligations.

 We have protocols in place to deal with potential data security breaches, including notifying you and relevant regulators when legally required.

Our goal is to address any issues you may have regarding the use of your data. If necessary, you may file a complaint with the UK Data Commissioner or the appropriate authority in your EU/EEA state.

This privacy notice was last updated on 01 March 2024. We may amend it to ensure compliance with regulatory changes, with the next review scheduled for 01 March 2025.

For any queries regarding this privacy notice or your data, please contact us at info@headcountgroup.co.uk.